Your information · UK GDPR
Privacy policy: School's Out Holiday Squad
How School's Out Holiday Squad handles the information you give us through this website: what we collect, why, who helps us handle it, how long we keep it, and your rights.
Who we are
The data controller
School's Out Holiday Squad decides how the information you send through this website is used, so we're its “controller” under UK data protection law (the UK GDPR and the Data Protection Act 2018).
School's Out Holiday Squad, Shadsworth Junior School, Arran Avenue, Blackburn BB1 2ETWhat this policy covers
This website. It doesn't cover:
- Bookings on iPAL. Registering and booking happen on iPAL, a separate website with its own privacy policy.
- Club records (registration, medical, emergency contacts): see the GDPR statement in our policies (PDF) and our privacy notice for parents, which we'll send on request.
What we collect and why
Only what you choose to send us, plus visit statistics if you say yes to cookies.
The contact form
On /contact: your name, email, phone number (optional), the club it's about and your message.
Why: to reply to you. Our lawful basis is our legitimate interest in answering enquiries, or taking steps you've asked for before a booking.
The party enquiry form
On Kids' Parties: your name, phone and email, the date, time and package you'd like, the number of children, the birthday child's age and (if you add it) first name, and anything else you tell us.
Why: to reply and plan the party, as steps before a booking.
If you mention allergies or medical needs, we use them only to plan the party safely, with your explicit consent: you can ask us to delete them at any time.
Google Analytics, only if you accept
Nothing loads from Google until you press Accept on the cookie banner. After that: the pages you visit, how you found us, your device and browser type, your rough location (town or country), and clicks on Book, phone, email and iPAL links and form sends (never what you typed). Google Analytics 4 doesn't log or store IP addresses.
Why: to see which pages help parents and improve the site. Lawful basis: your consent, which you can withdraw any time.
Visiting the website
Like every website, our host receives your IP address and browser details to send you the pages and keep the site secure. Tapping our phone number or email opens your own phone or email app: we only see what you then send.
Why: to run the website safely (our legitimate interests).
Who handles it for us
We never sell your information or use it for advertising. These services help us run the website:
Formspree
Delivers both forms to our email inbox and keeps a copy in its dashboard. It acts only on our instructions (a “processor”) and is based in the United States.
Google
Google Analytics, only after you accept cookies. And on our contact page, the map: nothing reaches Google until you press “Show the map”. Then Google receives your IP address and browser details, and its own privacy policy and cookies apply.
Vercel
Hosts the website and delivers its pages from servers around the world, including the United States.
iPAL
Our Book buttons link to iPAL (opens in a new tab), a separate booking website. What you enter there is covered by iPAL's own privacy policy and terms.
Outside the UK
Formspree, Google and Vercel are US companies, so some information may be handled in the United States. When it is, it's protected by the safeguards UK law requires, such as the UK–US “data bridge” or the ICO's international data transfer agreement and addendum.
How long we keep it
Form messages
In our inbox while we deal with your enquiry and any booking that follows, then deleted 12 months after we were last in touch.
Formspree's copy
Deleted from Formspree's dashboard within 30 days.
Analytics
Deleted automatically by Google Analytics after 14 months.
Your cookie choice
Kept in your own browser for 12 months, then we ask again.
Your rights
Under UK data protection law you can ask us to:
See the information we hold about you
Correct anything that's wrong
Delete your information
Stop or limit how we use it
Object to how we use it
Send it to you, or someone else, in a common format
Text, call or email us to ask: we'll reply within one month. If you accepted analytics cookies, you can change your mind at any time: .
If you see a photo of your child on our website and would like it taken down, tell us and we will.
If you're unhappy with how we've handled your information, please tell us first. You can also complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint (opens in a new tab) or 0303 123 1113.
We'll update this page if anything changes. Last updated 1 November 2026.